The Mabel League Contribution Award Overview
- The Mabel League depends on volunteering from its members in order to keep league fees low for all players and create a cooperative, multi person supported league.
- When players/teams take on various tasks and duties throughout the year they will be granted a predetermined number of points (outlined in chart at end of doc). Points are determined based on work effort and/or importance associated with that task.
- There are also 3 tasks highlighted in blue on the chart at the end of this doc. Team(s) taking on these tasks will be provided a 25% share of total profit from the event (revenue minus expenses).
- At the end of the softball season, points will be tallied to determine which 3 teams will share in the Contribution Award. The total amount to be awarded will be equal to the per team league fees for the upcoming year. The team with the most points will receive 50% of that award; team two will receive 30% and team three 20%. This will be in effect for the 2008 season; therefore if the 2009 league fees are $800 per team, the top team from 2008 will get a $400 discount on 2009 league fees, team two would get a $240 discount on 2009 league fees and team three would get a $160 discount on league fees for 2009. **Note: this is not a cash award, it is a discount only. If the team does not return the following year the award cannot be received or distributed. If the team simply changes their name but maintains at least 50% of their players from the year earned, the award stands.
Rules and Grievances
Committee
·
Attend
at least 1 meeting prior to league start to review and
establish the Rules and Regulations for the current season for distribution to
the team representatives at the March team rep meeting
·
As needed, participate in
hearing, interpreting and judging on all grievances and protests
Chocolate Fundraiser
Organizer:
·
Contact
Team Reps to determine if they are opting in or out
·
Contact
QSP and order chocolates for delivery to your space (ensure you have enough
room)
·
Coordinate
the delivery/pick up with each team to take their chocolates as well as collect
their monies after sold
Meltdown Organizer/Committee
·
Plan
the event (Choose theme/activities)
·
Meet
with Treasurer to review plans/budget (2 weeks in advance)
·
Promote
event (tickets, advertising, communication)
·
Book
DJ/Music
·
Secure
sound/lights
·
Secure
alcohol permit and purchases alcohol
·
Set-up
hall (decorations, tables, equipment, door, bar etc) and Clean-up at end
·
Organize
volunteers for event (bussing, front door tix, set-up etc)
LIL Tourney
Organizer/Committee
·
Scheduling
committee will provide schedule
·
Promote
event (teams outside of the Mabel League are welcome)
·
Meet
with Treasurer to review plans/budget (2 weeks in advance)
·
Gather
tournament fees and provide LIL packages
·
General
running of the event, such as creating signage for scores, tally up scores each
day, be available as point-person for inquiries
·
Coordinate
items such as fencing, port-a-janes, food
Field Liners:
·
Coordinate
receiving lining machines and bases from Exec
·
Line
the fields and set up bases prior to game start time
·
Pull
up bases at end of day, pass off to next team if applicable (or Exec)
Garbage Duty:
·
Garbage
is usually collected throughout the day and placed in parks garbage containers.
Washroom Maintenance:
·
General
clean-up of washroom facilities, ensuring adequate toilet paper. Other
toiletries such as soap and paper towels are optional as is candles, air
refresheners, incense etc.
WESA Rep Organizer:
·
Contact
WESA and find out who the rep will be on this event from their end.
·
Ascertain
whether the game will be in the East end or the West end: if East-End then make
sure we have a field booked for the appropriate day (contact the Fields Rep on
the Executive).
·
Coordinate
a player(s) from each Mabel League team
·
Discuss
with the Executive UIC and the WESA rep about fielding Umpires for the Games.
·
Coordinate
equipment for the game
Pride Parade
Organizer/Committee
·
Contact the Vancouver Pride Society. Fill out application form
·
Attend
one of two PRIDE Parade Meetings scheduled in the month of July
·
Develop
a concept for the Mabel League Float
·
Develop
a budget for the Executive in terms of projected financial costs
·
Purchase
supplies or locate donations for the float. Locate potential Sponsors as well.
·
Provide
Teams/Players with information about how they can participate on the PRIDE
float
·
Set up
float with other participants and march in parade
Heather Williams Memorial
Game Rep Organizer:
·
Check
with Fields rep re: field booked (confirm dates/times) and UIC re: umpires
·
Check
on inventory of t-shirts
·
Coordinate
a player(s) from each Mabel League team
·
Coordinate
equipment for the game
Year End Event
Organizer/Committee
·
Plan
the event (Choose theme/activities).
Decide if day-time event, or evening event
·
Meet
with Treasurer to review plans/budget (2 weeks in advance)
·
Promote
event (tickets, advertising, communication)
·
If
required: Book DJ/Music, Secure sound/lights, Secure alcohol permit and
purchases alcohol
·
Set-up
event and Clean-up at end
·
Organize
volunteers for event
| Item
| Points
|
| Team Rep Meetings
| 1 pt per mtg
|
| Executive Participation
| 1 per mtg
|
| Rules and Grievances Committee
| 5 pp
|
| Chocolate Fundraiser Organizer
| 5
|
| Scheduling Committee
| 5
|
| Meltdown (Social) Organizer/Committee (prep work)
| 5 pp
|
| Meltdown (Social) Volunteer (day of)
| 3 pp
|
| Fundraising Committee
| 1-5 pp
|
| LIL Tourney Organizer/Committee (prep work)
| 7 pp
|
| LIL Tourney "day-of" volunteer
| 2 pp
|
| LIL Tourney Field Lining
| 6 pd pt
|
| LIL Tourney Garbage Duty
| 6 pd pt
|
| LIL Tourney Washrooms
| 6 pd pt
|
| LIL Tourney Beer Gardens Organizer/Committee (prep work)
| 4 pp
|
| LIL Tourney Beer Gardens Volunteer (day of)
| 2 pp
|
| Finals Field Lining
| 6 pd pt
|
| Finals Garbage Duty
| 6 pd pt
|
| Finals Washroom Maintenance
| 6 pd pt
|
| WESA Rep Organizer
| 5
|
| WESA Players
| 3 pp
|
| Pride Parade Organizer/Committee (prep work)
| 5 pp
|
| Pride Parade (Decorate/March)
| 3 pp
|
| Heather Williams Memorial Game Rep Organizer
| 5
|
| Heather Williams Memorial Game Players
| 3 pp
|
| Year End Event Organizer/Committee (prep work)
| 5 pp
|
| Year End Event volunteer (day of)
| 3 pp
|
| AGM Participation
| 3 pp
|
| Above/ Beyond Awarded by Exec
| 1 to 5
|
| shaded area denotes financial kick-back opportunity (25% of profit)
| |
| pp = per person
| |
| pd = per day
| |
| pt = per team
|