The Mabel League
Women's Fastpitch Softball
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2008 Minutes

 

Meeting Minutes

Executive and Team Rep Meeting

April 14, 2008

Entre Nous Femme Housing

1656 Adanac St.

 

Attendees:

 

2008 Executive Members:  Sheryl M. (Chair), Susie B. (Co-chair), Tammy C. (Secretary), Jackie D. (Registrar), Karissa M. (Statistician), Meg A. (Fields), Pam H. (Treasurer), Emma B. (Communications)

 

Regrets: Meg A. (Fields)

 

2008 Team Representatives:

Storm: Sabrina M.

Line Drivers: Joanne B.

Plan B: Andrea F.

Blue Devils: C.J. E.

Somethin’ Else: Christal E.

Catch 22: Maureen B.

Ratz: Jane A.

Bent: Desiree G.

Kugars: Elan N.

Coastal Flyers: Donna S.

Tank Grrls: Elaine J.

Somethin’ Naked: Rebecca W.

TNT: Selena M.

Limobitches: Deana A.

Ruckus: Matti Weiss

Rockers: Annaliese H.

 

 

7:00-7:05                       Chair

a)     Welcome and Intros

b)    In 2011 Team Vancouver is bidding to host the North American Out-games, and they are looking for the Mabel League to host a tournament.  This is just a piece of interest for all teams to keep in mind for the future.

 

7:05-7:10                       Co-Chair

a)     Status of volunteer commitments – items outstanding are:

·         A team to line fields Sunday morning.

·         A team to enter a float into the pride parade showcasing the Mabel League.

·         A team to host and run the Heather Williams Memorial Game.

·         A team to host and run the year end event.

 

7:10-7:20                       Registrar

a)     Team Standings for 2008 are correct and are on the Mabel League website.

b)    Early Bird (pay tonight or Apr 31: $680-$250=$430) Checks can be mailed to Jackie Dion, Sutie 205 -884 Bute street, Vancouver BC V6E 1Y5

 

 

7:20-7:30                       UIC

a)     The league playing rules (by-laws) – are on the Mabel League website

b)    The ground rules for each field are also on the Mabel League website

c)     Hand out of balls will happen at end of meeting

 

7:30-7:45                       Treasurer

a)     Presented the financial statement / budget

 

7:45-7:50                       Statistician

a)     The schedule will be complete in a week and will be distributed to team reps before being posted on the Mabel League website.

 

7:50-7:55                       Fields

a)     LIL Tournament status – May 30 and 31st held at Trout Lake/Clark Park

b)    Finals will be held July 25-27th at Gordon Park, which field permits will be available for.

 

7:55-7:55                       Communications

                                    Emma resigns as communications and offers up the position to those present, team reps to ask t                                                team members about interest.

 

 

7:55-8:00                       New Business

a)     Eco-Challenge (Mar challenge) – winners -  Karen Tristao - $50 I-tunes giftcard, Shelly Zavitz – U2 CD, Barb Beaver – Vancity T-shirt

·         April challenge – recycle at home.

b)    The Meltdown will take place on May 3rd – all information is on Mabel League website.

c)     The game versus WESA will take place on July 20th in a vote  9 pro and zero against

Meeting Minutes

Executive and Team Rep Meeting

March 10, 2008

Entre Nous Femme Housing

1656 Adanac St.

 

Attendees:

 

2008 Executive Members:  Sheryl M. (Chair), Susie B. (Co-chair), Tammy C. (Secretary), Jackie D. (Registrar), Karissa M. (Statistician), Meg A. (Fields), Pam H. (Treasurer).

 

Regrets: Emma B. (Communications)

 

2008 Team Representatives:

Storm: Sue B.

Line Drivers: Joanne B.

Plan B: Jill S.

Blue Devils: C.J. E.

Somethin’ Else: Jennifer I.

Catch 22: Laura S.

Ratz: Jane A.

Naughty Monkeys: Michelle F.

Bent: Denise C.

Wombats: Jenn T.

Kugars: Elan N.

Coastal Flyers: Donna S.

Tank Grrls: Elaine J.

Eager Beavers: Brandy T.

Somethin’ Naked: Rebecca W.

TNT: Selena M.

Limobitches: Deana A.

 

 

7:00-7:05                                Chair

a)     Welcome and Intros

b)     Scorebooks donated by Lyn Hart were handed out.

c)     Treasurer position – Pam Hayer has filled the treasurer position.

 

 

7:05-7:15                                Co-Chair

a)     Gather of volunteer commitments:

Item

TEAMS

Rules and Grievances Committee

Kugars, Bent

Chocolate Fundraiser Organizer

Ruckus

Meltdown (Social) Organizer/Committee

(prep work)

Plan B

Meltdown (Social) Volunteer (day of)

N/A

LIL Tourney Organizer/Committee (prep work)

Naughty Monkeys

LIL Tourney "day-of" volunteer

N/A

LIL Tourney Field Lining

SAT- Catch 22                          SUN-

LIL Tourney Garbage Duty

SAT- Somethin’ Else                  SUN- Rockers

LIL Tourney Washrooms

SAT- Eager Beavers                  SUN- Coastal Flyers

LIL Tourney Beer Gardens  Organizer/Committee

(prep work)

TBA after field allocated

LIL Tourney Beer Gardens  Volunteer (day of)

N/A

Finals Field Lining

SAT- Wombats                         SUN-

Finals Garbage Duty

SAT- Storm                              SUN- Blue Devils

Finals Washroom Maintenance

SAT- Somethin’ Naked               SUN- Blue Devils

WESA Rep Organizer

Limo Bitches

WESA Players

N/A

Pride Parade Organizer/Committee (prep work)

 

Pride Parade (Decorate/March)

N/A

Heather Williams Memorial Game Rep Organizer

 

Heather Williams Memorial Game Players

N/A

Year End Event Organizer/Committee

(prep work)

Tank Grrlz

Year End Event volunteer (day of)

N/A

AGM Participation

N/A

Above/ Beyond Awarded by Exec

N/A – Determined by Committee

 

 

shaded area denotes financial kick-back opportunity

(25% of profit)

 

pp = per person

 

pd = per day

 

pt = per team

 

 

 

 

7:15-7:25                                Registrar

a)     Collect team deposit ($250) and registration forms – 19 teams submitted deposits.  Please send letters in to the chair via email on what level of play that new teams wish to be placed on the pod system.  Also any other teams requesting a change in their level must do the same providing a list of all players and their level of play ability.  All of this information will be looked at and voted on by the Executive.

 

b)     New players update – new players lists are continuing to be emailed out to team reps.  If teams are not getting this list please contact the Registrar and provide her with a proper email address to send the list to.

 

c)     Softball BC forms are now available.  All team reps please see the Registrar at the end of the meeting to collect these for your teams.

 

 

7:25-7:30                                UIC

a)     Umpire Clinic – there is currently no Mabel League umpire clinic, but there is one that is to be run out of North Vancouver around the end of March.  Please visit the Softball BC website for complete details.  There are 5 available reimbursements for Mabel league players who wish to complete their level one umpire clinic.  Up to 5 of these positions will be reimbursed after a minimum of 5 Mabel League games have been umpired by these respective individuals.  After this point please submit your receipts to the Executive for full reimbursement.  Priority will be given to members of the Mabel league who have never attended an umpire clinic in the past.

 

b)     Rules of Play (on website).  There is still no word on the list of fields as of yet so no new rules of play so far.  These will be posted on the Mabel League website as the fields become available.  The pitching rule will stay the same as last year.

 

 

7:30-7:40                                Treasurer

a)     Present the financial statement / budget.  Since Pam Hayer has just taken on the position of treasurer the financials will not be available until the next meeting.

 

 

7:40-7:45                                Statistician

a)     Reporting Scores – web only, no phone line

b)     All Eco- challenge forms were taken in and prizes were given out to winners who used the least amount of plastic bags!

 

 

7:45-7:50                                Fields

a)     Present the list of fields handout – nothing yet to report as the parks board has yet to get back to the Mabel League on our list of fields for this year.

 

 

b)     LIL Tournament status – still dependant on list of fields yet to come.

 

 

7:50-7:55                                Communications

a)     Review revised Team Rep and Exec Contact info (handout)

b)     Reminder that there is a space for their team to have a website.

 

 

7:55-8:00                                New Business

a)     Eco-Challenge (March challenge) – to change all of your light bulbs in your house to energy efficient light bulbs available at most supermarkets and department stores.

b)     Tank Grrls presented the Mabel League with an opportunity brought to them by WESA.

·          WESA would like to consider introducing a women’s only division for the Pac Cup Classic slo-pitch event, based on level of interest from women ball teams.

·          If any teams are interested please contact Tim at tim@wesa.net

·          Particulars: Event: Pac Cup Classic

Sponsor: WESA

When: Labour Day weekend (sat. aug 30 ’08 and sun Aug 31’08)

Where: softball city, white rock

Rules: NAGA slo-pitch rules

           Minimum 10 players per team (typical is 14-15)

Uniforms: can use your Mabel League uniforms, but each player needs a number on her uniform; uniforms must be matching

Cost: $400 per team (includes all the social events listed below)

Tourney format: three round robin followed by double knock-out          elimination; trophy/medal awards (no cash awards)

Socials: Friday night (29 Aug. ’08) – Warm up party

              Saturday night (30 Aug. ’08) – Drag show

              Sunday night (31 Aug. ’08) - Banquet

 


Meeting Minutes

 

Mabel League Team Rep Meeting

Entre Nous Femme Housing, 1656 Adanac St.

February 11, 2008

 

Attendees:

 

2008 Executive Members:  Sheryl M. (Chair), Susie B. (Co-chair), Tammy C. (Secretary), Jackie D. (Registrar), Karissa M. (Statistician), Meg A. (Fields), Position Open, (Treasurer).

 

2008 Team Representatives:

Storm: Sue B.

Line Drivers: Joanne B.

Plan B: Clare P.

Blue Devils: C.J. E.

Bent: Desiree G.

Somethin’ Else: Christal E.

Catch 22: Maureen B.

Ratz: Jane A.

Rockers: Michelle S.

Ruckus: Matti W.

Wombats: no member present

Kugars: Elan N.

Jets: Shelly D.

Coastal Flyers: Donna S.

Tank Grrls: Elaine J.

Eager Beavers: Parveen H.

Somethin’ Naked: Denise S.

“The new team”: Terra W.

 

Meeting Start Time: 7:00 p.m.

 

Chair:

 

a) Welcome and Introduction of the 2008 Mabel League Executive

b) Introduction of attending 2008 Team Reps

c) Introduction of the Agenda

d) Explanation of the guidelines of Team Rep meetings

·         Meetings are informal; place your hand up if you wish to speak.

e) Treasurer position on the 2008 Mabel League Executive is still available

·         Team reps are asked to please contact their team as the league is unable to run without a treasurer.  Please get back to the chair within one week.  The Mabel League may have to waive the rule stating that a person on the Executive needs two years of playing in the league.

f) Proposal of sponsorship for Mabel League for 2008

·         The Mabel League was approached by Lyn Hart who wishes to sponsor the league with free scorebooks which will advertise McDonald Realty and her business with them.  She also wishes to supply free water at the Heather Memorial Game in exchange for placing a banner up advertising her business.

·         Motion passed with 15 team reps voting yes for a one year, one time sponsorship.

 

Co-chair:

 

a) Contribution award changes

                                 i)            Explanation of point adjustments to some volunteer tasks

·         Handout provided

                               ii)            Changes to financial kick-back (25% of profit) for the Meltdown, LIL Beer Garden, and Year Ender

·         This is for the 2008 year

                              iii)            Contribution Award to be split three ways (50%, 30%, and 20%)

·         This would apply to the 2009 year

b) Handout volunteer summary.  Teams are required to choose volunteer positions for the year by next Team Rep Meeting on March 10, 2008.

·         Kugars volunteered for the rules and grievances committee run by co-chair

c) Review of what the Team Rep job description

·         Please email co-chair and she can send out information to new team reps or approach her after meeting.

 

Registrar:

 

a) Review “New Team” guidance package, now can be emailed to registrar

·         There is now a link to the accident claim form on the Mabel League website so teams can download their own forms off of the Softball BC Website

b) Cover team registration.

·         Deposit fee of $250 to secure spot on Mabel League 2008 is due MARCH 10TH, the next Team Rep meeting.

·         Team fees this year will be $730 which includes softballs as in 2007.  Team fees are due by JUNE 1st, or if teams choose to submit payment by MAY 1st (Early Bird Payment) the fee will be reduced to $680.

·         The increase in fees of $80 this year is based on a team of 16 players times $5 which equals the $80.

c) Hand out of Team Registration Form

·         All team reps please put your email address on this form as well.

d) Discussion of tips for completing Roster/Scorebook

·         Please write clearly and write hard on the roster as there are four pages.  If a team has more than 17 players please use a ghost roster – only one piece of paper – for other players.

·         Individuals who already have a softball BC number can phone softball BC direct to get their number.

·         All information and rosters must be handed in to Registrar by JUNE 1st

e) Discussion on new players on wait-list, and how teams can pick up new players.

·         Handout of new players provided.  Lists will be updated as players contact the Mabel League looking to play.

 

U.I.C.:

 

a) Discussion on Umpire Clinic.

·         Working towards a Mabel League only umpire clinic for level 1 and level 1 refresher umpires depending on level of interest.

·         The Mabel League is prepared to offset the cost of the clinics to encourage more participation by its members.  Keep your receipts. If interested please email UIC by going to the Mabel league website www.mabelleague.com

·         Possible exhibition games if there is interest before season starts.

·         If there is enough interest there will be a rule clinic offered for players and coaches wishing to strengthen their rule knowledge – offered either the last weekend of March or the first two in April.

b) Discussion of Rules of Play which are now on Mabel League website

·         The current softball Canada rule book will be adopted by the Mabel League an all rules and regulations of Softball Canada will be followed and applied to league play unless otherwise stated.

·         Please review the Mabel League website under rules for explanations of any Mabel specific rules, a clear explanation of the pitching rule and rules of play for specific fields with your team.

·         If there are any field specific rules you wish to be re-examined, please contact UIC via email with suggestion.

·         Once the Rules and Grievances committee has been formed, they will review suggestions and potentially add/subtract from the rules of play for that field. 

·         Rules and Grievances will review new fields as they become confirmed

·         Any Mabel League specific rules can only be re-visited at the AGM and a vote would be required to add, change, or delete

·         Any Softball Canada rules remain in effect until the rules are re-visited by Softball Canada, suggestions should be directed to Softball Canada.

·         All rules remain subject to the individual umpires to interpret and enforce.

c) Any care, concerns or complaints regarding umpires and the Mabel League should be directed to Shawn E. via the Mabel web site.

 

Treasurer:

 

a) Presentation of financial statement for the New Year

·         Unable to do as no present treasurer.

b) Review of the “buy out option” for teams who do not want to sell chocolates.

·         $337.50 due by Jun 9th is what teams must hand in to league if they opt out of selling chocolates to raise funds for the league.

 

Statistician:

 

a) Nothing to present

 

Fields:

 

a) Nothing to present.  Actively looking to get Gordon Park back, but it is too early yet in the year to secure fields.

 

Communications

a) Review of important dates for Team Reps – on back of agenda handout.  This information is also available on the Mabel League website.

b) Review of Team Rep and Executive contact information for 2008.  Hand-out provided. Please amend Executive copy with new team reps present and return to Emma.

 

New Business:

 

a) Eco Challenge

                February’s eco challenge is to switch from plastic shopping bags to reusable cloth bags.  Team reps are encouraged to take this handout back to their teams and participate.  Please bring back your results at the next team rep meeting.

 

Meeting Finish Time: 7:45 p.m.

 

Next Meeting Date:

 

March 10th, 2008 at Entre Nous Femmes, 1656 Adanac St.