2010 Minutes

MINUTES

 

First Executive and Team Rep Meeting

Entre Nous Femme Housing @ 1656 Adanac Street

February 8^th, 2010

Chair: Sheryl M                                                             

Co-Chair: Morgan C

Statistician: Meg A                                                     

Registrar: Christal E

Treasurer: Jackie D                                                  

Fields: Justin C(absent)

Umpire-in-Chief: Lyn H                                                         

Secretary: Dorothy M

Communications: Natalie F

Team Representatives Present:

Ang T (Ratz), Chantal P (Somethin' Else), Karen M (Tank Grrls), Selena              M (TNT), Mirandah S (Storm and Rockers), Julie B (Somethin' Naked), Nicole A (Kugars), Jeanette N(BB9), Clare P (Plan B), Nevada G (Ballers), Shelly D (Eager Beavers), Lindsay B (Wombats), Jolaine P(Titans), Shelley S (Line Drivers)

Teams with Representatives Absent:

Blue Devils, Bent, Ruckus

 

Meeting called to order at 7:05 p.m.

 

Introductions

• General self introduction of each member of the 2010 Executive and team representatives

 

Chair (Sheryl)

Team Fees:

• Team fees for this year are $1,500, which includes the fee for new leather softballs
• This is an increase from last year’s team fees of $810, for the following reasons:
• Softball BC fees have increased from $25 per player to $30 per player (approximately $80/team)
• Society Fees are approximately $1,640 (approximately $90/team)
• Last year this fee was covered by the league, which took a deficit for covering these costs          
• Option of chocolate fundraising has been removed (approximately $350/team)
• Removed because in previous years only 2 or 3 teams chose to participate
• The chocolate fundraising number has been included at the bottom of the budget in case any team wishes to participate

Playing on Multiple Teams Policy:

• Introduced the new formal policy, which is:

“A member may be registered for and play on more than one (1) team, after the Player Registration Date, pursuant to the following restrictions:

• A member may register with a maximum of two teams and not more than one division level apart.   
• For inter-level play, a member who is registered with two teams may not play in a game against a team that is ranked two divisions lower than either of the teams that member is registered with.
• If the two teams are playing in a regular season or tournament game against each other, that player can play for either team, and must play for one team only for the duration of the game.
• A team must not contain a roster with more than two players that are registered for a team above that team’s ranked division.”

• Players are encouraged to play on more than one team in order to avoid the multiple forfeits that plagued the league last season (approximately 35 games in total)
• The policy should be made known to the umpires and will be regulated by the UIC and the teams themselves
• If there’s a conflict, the grievance procedure should be followed for resolution

 

Co-Chair (Morgan)

2009 Contribution Awards:

§  WINNERS

• 1^st – Ruckus – (50% of $1,000) = $500
• 2^nd – Eager Beavers – (30% of $1,000) = $300
• 3^rd – TIE – (20% of $1,000 = $200 split equally) – Plan B = $100 and Somethin’ Naked = $100

• Volunteer Contribution Award has been capped at $1,000 (in previous years it was equal to league fees)
• This award is not given in cash, but is paid toward the team’s fees for the season

Volunteer Summary:

• A list of volunteer opportunities and a summary is available on the Mabel League website
• Teams are required to sign up for their volunteer positions by next meeting and also have the opportunity to sign up following this meeting
• All present were reminded that the Mabel League is run by volunteers
• It was difficult to recruit volunteers last year, which is unfortunate because they are necessary for the league to run smoothly
• If a volunteer position catches your fancy, approach Morgan to sign up
• Examples of volunteer positions include: Rules and Grievance Committee, Meltdown organizer, tournament – field liners, garbage and washrooms, Heather Williams Memorial organizer, End of the Year party organizer, WESA representative, PRIDE organizer
• Points are given for signing up!

Review of Team Representative’s Job Description:

• Team representatives are reminded that they have an important job of keeping their team members informed
• There have been a number of complaints from players to members of the Executive about being uninformed with what is going on within the league and it is vital for the team representatives to communicate with their team
• Minutes from all meetings are forwarded to the representatives and it is suggested that the representatives then forward the information on to their teammates

LIL Tournament:

• Members of the Executive have a ‘dream’ to make the LIL Canada’s premier lesbian softball tournament
• There is a LIL Committee being formed:
• Currently, this committee is composed of 5 members of the executive, but others are encouraged to join
• Representatives and society members are encouraged to speak with an Executive member if they wish to help make this dream a reality!
• This committee will oversee the LIL organization this year; therefore a league team does not have to organize the tournament (although teams will still have the opportunity to volunteer with field linings, garbage, and washrooms for points)
• 4 teams outside of the league will be invited to come and play in the tournament this year

 

Registrar (Christal)

Team Registration Forms:

• Asking for the same information as last year – name, team rep contact, uniform colours, deposit fee ($250)
• Due at the March 8^th meeting (both form and deposit fee)

Player Registration Forms:

• This information is required in order for players to be a member of the society
• Includes e-mail address as contact information because as a society, the Mabel League is required to send out certain notifications (eg: AGM and finance)
• Executive realizes that teams may not know all of their team members at this point in the season, but it’s asked that the forms are filled out for as many players as currently possible (also asked that the players initial the form at the bottom of the page to authenticate)
• Due at the April 12^th meeting

New Team Guidance Package:

• New teams are encouraged to go to the league website for a package with helpful start-up information

New Player Status:

• A list was provided of current players looking for teams and how to get in contact with them

 

Umpire-in-Chief (Lyn)

Umpire Clinic:

• Lyn will host a rules clinic for players, umpires, and anyone else who might be interested
• Clinic will cover topics of interest (eg: orthodox pitching rules, strike zone, infield fly, etc.)
• Since the league starts at the end of April, the clinic will hopefully be held for a couple of hours on a Sunday in early April before league play begins
• Exact date, time, and location are still to be determined
• Representatives were encouraged to spread the word to their teammates

Rule Book:

• There will be a sign-up sheet at the next team rep meeting for those wanting a rule book (approximately $8-9)
• Rule books are published every two years

§  2010 is the second year of the current book, therefore last year’s edition is the same as this year’s

Rules and Grievance Committee/Rules of Play:

• Need 3-5 people from the league (players/coaches) to serve on this committee (volunteer points will be given)
• Committee is responsible for:
• Handling any grievances that occur during regular season play (eg: player behaviour, protests, etc.) that are brought to the attention of the Executive
• The rule book has a very strict procedure for filing grievances and in order to be acknowledged formally by this committee the procedure must be followed
• It was strongly encouraged for team representatives to review this process in order to know how to address a situation should it arise during the season

§  Meeting to review rules of play for all of the fields (eg: what to do if the ball hits the fence at China Creek West, etc.)

• Committee determines these rules of play and then passes this information on to umpires

 

Treasurer (Jackie)

2010 Budget:

• Copies of the (estimated) 2010 budget were provided to team reps and reviewed by Jackie
• The budget is based on the assumption that 18 teams will register in the league
• It was noted that the current equipment cost for leather balls (vs. imitation leather balls used last year, which many members were not satisfied with) is currently an estimate and may change
• LIL has not been discussed in detail yet and is not currently capped, but is assumed to be around $350
• Again, it was pointed out that the chocolate fundraising contact information is located at the bottom of the budget for those teams wishing to fundraise independently

Team Deposit and Balance:

• Team deposit of $250 is due March 8^th
• Balance of $1,250 is due May 10^th
• There is no early bird registration discount this year
• Representatives were reminded that if a personal cheque is given, to ensure the team name is written somewhere on the cheque

 

Statistician (Meg)

Current Fields Status:

§  On behalf of Fields (Justin), the fields from last year have been requested and are awaiting confirmation

§  If there are any changes, they will need to be requested as well

 

Communications (Natalie)

Review of Important Dates:

• A copy of important dates for the season was provided:
• Team rep meetings – 2^nd Monday of every month
• Important dates of interest include: February 8^th – team registration begins, March 8^th – team registration deposit is due ($250), May 10^th – team registration balance is due ($1,250)
• Umpire Clinic and Rules of Play/By-Laws meeting – sometime in April
• Meltdown – Saturday May 1^st
• LIL – June 4^th-6^th
• Scorebooks due – July 12^th
• Finals – July 23^rd-25^th
• Wrap up meeting – July 26^th
• Dyke March AND Heather Williams Memorial Game – July 31^st
• WESA game – sometime in July
• PRIDE – August 1^st
• Year end PARTY – sometime in August (date and venue remain flexible)
• 2010 AGM – September 13^th

Review of Team Rep and Exec Contact Information:

• Natalie will e-mail out this information

League Sponsors:

• It was proposed to all present that sponsors would be of great help in reducing league fees
• Executive members are open to discussion for any ideas from team reps or society members
• It was suggested that a written letter be provided for approached sponsors, clearly indicating what they will receive for their sponsorship (eg: advertisement on the website, banners at games, etc.)
• Members were encouraged to think about their employers or any organization that may be appropriate
• It was also suggested that it may be beneficial for a committee to be formed to spearhead fundraising

 

New Business

• There will be no Eco-Challenge this year
• Team standings as of the end of last year’s season of play are available on the website under “standings”
• Teams will be notified of which division they are playing in sometime in March (wait time includes making sure any new teams are playing in the appropriate division for their skill level, etc.)

§  Sheryl will e-mail out an open invitation for a slo-pitch tournament in Oregon

§  The cost is $50/team and the tournament is held over the July 3^rd-4^th weekend

§  The North American “Out Games” will be held in Vancouver in 2011

§  Mabel League was asked if they could/would host a tournament for these games in late July

§  Sheryl asked for the input of the society members before committing the league to this responsibility

 

Meeting adjourned at 7:50 p.m.

 

Please see next page for current volunteer sign up including remaining vacancies!

Contact Morgan to sign up for the vacant spots [cochair@mabelleague.com]!!!
Post-Meeting Volunteer Sign-Up

 

Rules and Grievance: Kugars

 

Meltdown Organizer:  Vacant

 

Tournaments:

                Field Lining: 

                                LIL Saturday: Kugars 

                                LIL Sunday: Vacant 

                                Finals Saturday: Plan B 

                                Finals Sunday: TNT

                Garbage:

                                LIL Saturday: Plan B

                                LIL Sunday: Vacant

                                Finals Saturday: Vacant

                                Finals Sunday: Vacant

                Washrooms:

                                LIL Saturday: Vacant

                                LIL Sunday: Vacant 

                                Finals Saturday: Somethin’ Naked 

                                Finals Sunday: Somethin’ Naked

 

WESA Representative: Vacant

 

PRIDE Organizer: Vacant

 

Heather Williams Memorial (All-Star) Game: Tank Grrls

 

Year End Event Organizer: Vacant

 

Contact Morgan to sign up for the vacant spots [cochair@mabelleague.com]!!!

 

 

2009 Minutes

Mabel League Annual General Meeting – 2009

 

2009 Executive Representatives

 

Chair: Sheryl McKernan                    Co-Chair: Susie Bakajic

Treasurer: Jackie Dion                     Registrar: Morgan Camley

Communications: vacant                 Umpire-In-Chief: Leigh Hodorek

Fields: Brandy Trudeau                     Secretary: Christie Little

Statistician: Meg Andersen

 

Meeting called to order at: 7:05

 

Welcome and Introductions

Reminder given for everyone to sign in.

Executive introduced themselves.

 

AGM rules of order

Everyone present was reminded:

• Put your hand up.
• Morgan will call on you when it is your turn to speak.
• Everyone has a valid opinion and is welcome to speak, but please keep it brief in the interest of time.
• Everyone has a vote.
• You can vote for, against, or abstain from voting.

 

Additions to the agenda

All present were asked if there were any additions. There were none.

 

Acceptance of the agenda

Motion: Lyn Hart

Second: Shelly Dyler

 

Previous AGM meeting minutes

Sheryl (Chair) referred everyone to the posted Minutes from the previous year that have been available all year on the website. Motion to accept the AGM minutes from 2008.

 

Motion:  Jeannette Nelson

Second: Lyn Hart

 

Financial Statements

All present were asked to refer to the Financial Statement handouts. Jackie (Treasurer) briefly highlighted the League notes for the year, and any noteworthy changes to the Proposed Budget. Jackie commented that the League fees will go up next year due to Softball BC fees going up and Society fees for next year. The Mabel League became a Society this year and Insurance and Society fees are approximately $1600. Additionally, we have run a deficit this year, which will contribute to increased fees next year. Fees are expected to go up between $150-$200 per team in 2010.  Discussion around specific costs from 2009. Denise Shepard from Somethin' Naked volunteered to donate web hosting to reduce our web costs for next year.

 

Motion: Jeannette Nelson

Second: Chantal Piche

 

Proposals

Jeanette Nelson from BB9 presented the Base Umpire Proposal. Please see attached proposal. Discussion ensued.

 

Motion not passed.

 

Christal Engleder from Somethin’ Else read out the Team Membership Proposal. Please see attached proposal. Discussion followed. Those present agreed that the details of the motion should be specifically worded by the 2010 Executive and that 2-3 possible options will be presented at the next team rep meeting in 2010 to be voted upon.

 

Motion to Approve: Emma Backvin

Second: Matti Weiss

Against: 2

Abstain: 4

Motion Passed.

 

Nomination of the Executive

At this time, the 2009 Executive resigned and new nominations for the 2010 Executive were put forth.

 

Secretary

 

Dorothy Meyers (put forth by Morgan Camley)

Second: Maddy

 

Christie Little (put forth by Lyn Hart)

Not accepted by Christie Little.

 

Dorothy Meyers acclaimed as Secretary.

 

Statistician

Meg Andersen (put forth by Matti Weiss)

Second: Lisa Bealle

 

Meg Andersen acclaimed as Statistician

 

Communications

Natalie Foster (put forth by Sheryl McKernan)

Second: Lisa Bealle

 

Natalie Foster acclaimed as Communications

UIC

Lyn Hart (put forth by Meg Andersen)

Second: Melissa Postian

 

Leigh Hodorek (put forth by Susie Bakajic)

Not accepted by Leigh Hodorek

 

Lyn Hart acclaimed as UIC

 

Registrar

Morgan Camley (put forth by Matti Weiss)

Not accepted by Morgan Camley

 

Christal Engleder (put forth by Rebecca Whyman)

Second: Chantal Piche

 

Christal Engleder acclaimed as Registrar

 

Treasurer

Jackie Dion (put forth by Shelly Dyler)

Second: Emma Backvin

 

Jackie Dion acclaimed as Treasurer

 

Fields

Brandy Trudeau (put forth by Matti Weiss)

Not accepted by Brandy Trudeau

 

Jeanette Nelson (put forth by Leigh Hodorek)

Not accepted by Jeannette Nelson

 

Fields position unfilled

 

Co-Chair

Susie Bakajic (put forth by Jackie Dion)

Not accepted by Susie Bakajic

 

Morgan Camley (put forth by Lara Percy)

Second: Sheryl McKernan

 

Morgan Camley acclaimed as Co-Chair

 

Chair

 

Sheryl McKernan (put forth by Jackie)

Second: Lyn Hart

 

Sheryl McKernan acclaimed as Co-Chair

 

 

 

 

Meeting concluded at:  8:13 pm

 

 

 

 

 

Executive and Team Rep Meeting

July 27, 2009

 

 

Chair: Sheryl McKernan             Co-Chair: Susie Bakajic
Statistician: Meg Andersen         Registrar: Morgan Camley  
Treasurer: Jackie Dion             Fields: Brandy Trudeau (absent)      
Umpire-In-Chief: Leigh Hodorek     Secretary: Christie Little     
Communications: VACANT

 

Attendance: Selena (TNT), Sue (Storm), Shelly (Eager Beavers), Desiree (Bent), Jenn (Wombats), Jen (Blue Devils), Jeanette (BB9), Chantal (Somethin’ Else), Natalie (Ruckus), Rebecca (Somethin’ Naked), Lisa (Plan B), Jennifer (Tank Grrls)

 

7:00-7:20                    Chair

Welcome and Intros

Finals Feedback

Umpiring – umpires who play in our league should not ump in their own division. This is the practice in our league, and should be followed up on for the future. Umpires and teams are encouraged to address this in the moment in the future.

Schedules – Some concerns arose regarding the scheduling of the finals. Normally B and C division finals occur at the same time, and A finals are scheduled independently, after the B and C finals. Overall, the team reps attending the meeting wanted to see the A final on its own and the B and C finals to be scheduled around the same time, or a more staggered schedule so that as a league everyone can watch the A final together.

There were some questions and a discussion around team placement and round robin order. Overall team reps and teams thought that the Finals ran well and thanked the Executive for their hard work organizing the finals.

AGM

The AGM will be on Monday, September 14^th at 7pm at the Trout Lake Community Centre. Everyone is strongly encouraged to attend the AGM, and teams will receive points for each person that attends from their team.  Proposals are coming in that will impact how the league is run and it is important that every team is represented to have their voice heard. Please send in proposals for resolutions in advance, and the Executive will send them around for people to review in advance.  There will be some Executive members stepping down, and there will be some positions vacant. Additionally, people are welcome to run against Executive Members that will be running again to fill their old positions. There was a suggestion regarding throwing a pub night after the AGM to increase attendance.

 

7:20-7:25                    Registrar

Morgan reminded everyone that the Executive needs individual email addresses from each player in the League in order to communicate effectively with individuals as well as teams. The Society is covered by provincial privacy legislation and will protect the use of these email addresses. Please send in the email addresses of each player on your team to Morgan as soon as possible.

 

7:25-7:44                    New Business

Year Ender: Somethin’ Naked

August 8^th at 7pm at Moose’s Downunder. There will be DJ’s, dancing, a silent auction. Feedback given that many players in the league would like to have the year ender event in September next year, when more people are back from holidays.

Heather Williams Memorial/All-Star Game: Tank Grrls

August 8^th. Only 9 people registered at this time. There is some concern that we may not be able to run the event due to a lack of registration. Please email Jen from Tank Grrls names for any members from your teams who would like to register as soon as possible.

Pride: Ruckus

The Mabel League float is finished, and will be placed in the middle of the Pride Parade. Ruckus is asking attendees (Everyone welcome!!) to be at the float by 11:30 am. The meeting spot, where the float will be located, is between Barclay and Haro streets. There has been an offer for sponsorship for the Pride Parade, so the Mabel League will be reimbursed for the cost of the float.

Standings

The League standings and Finals standings will be sent out by the end of this week. Both Finals and Season Play each count for 50% of the final standings. Teams can contact the Executive in writing before the season starts to request a change in standings. All requests will be considered. Please provide your team’s grounds for a change in standings.

Eco-Challenge

The winners for the Eco-Challenge competition for the whole season are the Eager Beavers! The team has earned a $100 gift certificate from Wazubee.

Synthetic Balls

The vast majority of team reps voted that the league use leather balls next season rather than the synthetic balls used this season. Teams found that the balls fell apart very quickly this season, and feel that the leather balls last longer. Team reps are aware that the leather balls are more expensive.

 

Executive and Team Rep Meeting

July 13, 2009

 

 

 

           

Chair: Sheryl McKernan             Co-Chair: Susie Bakajic
Statistician: Meg Andersen         Registrar: Morgan Camley           
Treasurer: Jackie Dion             Fields: Brandy Trudeau (absent)
Umpire-In-Chief: Leigh Hodorek        Secretary: Christie Little   
Communications: VACANT
 

Present:  Sue Baker (Storm), CJ Emerson (Blue), Selena McLeod (TNT), Desiree Gill (Bent), Shelly Dyler (Eager Beavers), Jen White (Tank Grrls), Jen Thompson (Wombats), Jeanette Nelson (BB9), Jody Chan (Rockers), Clare Patterson (Plan B), Matti Weiss (Ruckus), Chantal Piche (Somethin’ Else), Jo Beatty (Line Drivers), Naomi Moses (Somethin’ Naked), Nicole Alosinac (Kugars), Kiwi Noruga (SWAT), Crystal Shaubel (SWAT)

 

7:00-7:10                    Chair

Welcome and Intros

Courtesy runners

A few concerns have come up at a few games. Courtesy runners are to be used when a player is injured, not as a strategic move for the team. Please keep this in mind when playing games.

Scoreboard for Finals

Suggestion: a scoreboard of some kind for each final game in each division. It is possible to rent scoreboards; however the electronic ones are hard to read and the executive is not aware of manual ones that can be rented. Suggestions made: girls in bikinis carrying signs, magnet boards, white boards, easel paper and pens, making boards with plywood and two by fours, etc. The scoreboards would be placed behind the backstops. Jeanette and Christie from BB9 volunteered to make 2 for the finals.

 

7:10-7:20                    Co-Chair

Points status

The current top three teams are Eager Beavers, BB9, Plan B. Teams can still collect points for a variety of volunteer jobs.

 

7:20-7:25                    Registrar

 Scorebooks due tonight w/ tally sheet

Must include both team names, dates, players names and final scores.

Morgan reminded everyone that she needs email addresses for all players so the Executive can contact all players regarding society and league information. Team reps can email this information to Morgan (by this Wednesday). Morgan wants team reps to nominate Most Improved Players, a Spirit award, and MVP’s for the season. Players who win these awards will receive clothing prizes from Softball BC. Morgan will email everyone with this information tomorrow.

 

7:25-7:35                    UIC

Reminder: coaches/captains to discuss plays with Umpires

Pat Dooley has noted that it has been harder to find umpires for the Mabel League as at times people on teams who are not coaches or captains are approaching umps in a “non-professional” way. Also, there has been a high number of last minute forfeits. We have had 30 forfeits this year, with at least half being at the last minute.  If these forfeits are happening with 24 hours notice or less, the umps can’t always be re-scheduled and sometimes lose out financially. Please give the league and umpires as much notice as possible when forfeiting. Shelley from Eager Beavers suggested that people use Team Snap (an online resource for team scheduling) to keep up to date with their players about who is available for each game.

 

7:30-7:30                    Treasurer

 

7:35-7:45                    Statistician

Rain Out process

There will be a rain out form to fill out online under the forfeit form next year. Meg is working on creating this. It will inform the UIC, the Statistician, the opposing team rep, and the Softball association. Please keep yourself and your team up to date with the current rain out procedures on the web.

 

7:45-7:50                    Fields

Woodland Park – sun issue

There have been various ideas proposed to deal with the sun at Woodland. The park caretakers and the City have not been responsive to helping the league resolve this issue. If teams want to put up a tarp they are allowed to do so. This is a team responsibility and teams are encouraged to be safe about doing so.

 

7:55-7:55                    Communications

 

7:50-8:00                    New Business

Eco-Challenge (hand in June papers)

Grand Prize to be awarded at Finals

And the winners are… Tammy from Eager Beavers, Janelle from Eager Beavers, Haley from Eager Beavers.

Wombats: WESA game

July 19^th at Brockton Oval. Currently 9 players have signed up for the game. Jenn from the Womats is the liaison, and teams are updating her as to their availability.

Ruckus: Pride

Reminder that the Mabel League is participating in Pride this year. Everyone is welcome! Please email Ruckus if you would like to participate.

Tank Grrls: Heather Williams Memorial Game (August 8^th)

Tank Grrls will be approaching teams at the finals for a team representative or teams can email Tank Grrls before then regarding participation.

Somethin’ Naked: Year Ender

August 8^th at Moose’s Downunder. Check out the flyer online.

 

 

Upcoming Important Dates:

 

July 19             WESA/MABEL Challenge

July 24-26       Finals Tournament
July 27             Team Rep Wrap up Meeting
Aug 8              Mabel League Year End and Heather Williams Memorial/All-Star Game
Sept 14            2009 AGM

 

 

 

Executive and Team Rep Meeting

June 8, 2009

 

Chair: Sheryl McKernan                                Co-Chair: Susie Bakajic

Statistician: Meg Andersen                            Registrar: Morgan Camley   

Treasurer: Jackie Dion (absent)             Fields: Brandy Trudeau (absent)       

Umpire-In-Chief: Leigh Hodorek (absent)   Secretary: Christie Little      

Communications: VACANT

 

 

Attendance: Chantel (TNT), Sue (Storm), Vicki (Eager Beavers), Desiree (Bent), Dorothy (Wombats), Jen (Blue Devils), Jeanette (BB9), Chantal (Somethin’ Else), Matti (Ruckus), Mirandah (Rockers), Meenu & Kiwi (SWAT), Jo (Linedrivers), Rebecca (Somethin’ Naked), Elan (Kugars), Clare (Plan B)

 

7:00-7:10                    Chair

Welcome and Intros

LIL Tournament recap

Big thanks to Jeanette and BB9 for doing such an excellent job organizing the event. Jeanette will take on the task of updating the package for teams organizing the LIL each year to be more up to date and accurate. Your feedback forms are very important so that the LIL can be more and more fantastic each year. Jeanette will email out feedback forms to the team reps. Jeanette handed out a Mabel League apparel order form with the LIL team packages. She has offered to organize ordering League apparel as a fundraiser for the League. Email her or contact her if your team wants to order anything. Also, contact Jeanette regarding lost and found.  Additionally, congratulations to all the winning teams! (TNT [A], Wombats [B], Tank Grrls [C]).

 

7:10-7:20                    Co-Chair

Status of volunteer commitments – items outstanding

Points status

No need to ask for any new volunteer commitments today. Next meeting Susie will be asking teams if they would like to do the fundraisers for the finals. There will be a 50/50 and a raffle on both days of the tournament. If more than 2 teams want to take on these fundraisers, a draw will be held. Susie will also update the points status at the next team rep meeting.

 

7:20-7:25                    Registrar

Scorebooks due by next team rep mtg (July 13)

Must include both team names, dates, players names and final scores

A reminder that players need to have played 5 games to play in the finals.

 

 

 

 

7:25-7:35                    Treasurer

League Financial Summary

Fundraising money due tonight

There will be a financial update next meeting (which will include updates from the LIL).

Chocolate money is due tonight: $675 (or $337.50 for buy out).

Storm decided to donate some money back to the League and so they donated their $100 prize money from the LIL. Thanks to Storm!

 

7:35-7:45                    Statistician

Missing scores

Missing scores are in Red on the website. Please check and send in scores ASAP.

 

7:45-7:50                    Fields

 

 

7:55-7:55                    Communications

 

 

7:50-8:00                    New Business

Eco-Challenge (hand in May papers / June challenge)

 

Winners from the Eco Challenge: Crystal from the Beavers. Shelley A. from the Blue Devils. Leah from the Beavers.

 

Pride- Ruckus has put in an entry on behalf of the League for Pride! Contact Ruckus if your team would like to participate in this float. Everyone is welcome. Teams are encouraged to wear their uniform (and any interpretation of this is acceptable).

 

WESA game- Wombats are running the WESA game this year. They are in contact with the WESA League and will be sending out more information about this in the near future. Ask your team to think about who they would like to play from their team in this game. The WESA game will be held on July 19^th.

 

Bent is hosting a fundraising event for their team on June 27^th at the Fountainhead. Fifty percent of the proceeds will go to Women Against Violence Against Women. They will email out more info and info can also be found on the web site. 

 

 

 

Executive and Team Rep Meeting

May 11, 2009

 

 

7:00-7:10                       Chair

Welcome and Intros

Society Act / Insurance update

We are officially a Society. We have new Operating Rules, new Bylaws, and a new Constitution. Please read these new documents. Items that do not need to be in the Constitution and Bylaws have been moved into the Operating Rules. Please note the Zero Tolerance drinking policy, which has been updated.  The League and the Executive now have insurance.

 

7:10-7:20                       Co-Chair

Status of volunteer commitments – items outstanding

BB9 volunteered to organize the LIL tournament. Bent volunteered to line the fields on Sunday.

Raffle & 50/50 at the LIL

The hosting team can run either a 50/50 or a Raffle as a fundraiser at the LIL tournament. BB9 will run a 50/50 at the LIL and Storm will run a Raffle.

 

7:20-7:25                       Registrar

Rosters due June 1 (must be filled out clearly and in full)

Mon, Jun 1, 6:30 to 8:30 pm @ Cafe Deux Soleil (at 5th)

Please don’t use nicknames. Do not put more than 17 names per roster.

 

LIL Tournament status

Collection of registration forms and fees $350

These are due tonight, please hand them to Jackie or Jeanette by the end of tonight (or get them to her asap).

A reminder that there are 24 new players that have not yet joined a team. Please contact them if you need new players.

7:25-7:30                       UIC

Rain out hotline – updated each game day by 4pm

Leigh will try to have game updates on the hotline by 2pm. If there are problems with rainouts or games, please email the UIC and the Statistician through their Mabel League email addresses (found online) within 48 hours so they can reschedule games. If there is a protest regarding any game, teams need to record the inning, the score, the pitch, which batter is up; and the complete status of the game as it currently stands. This is so that if the game needs to be played out in the future, all game information is recorded.

 

 

7:30-7:35                       Treasurer

Team fee collection ($810-$250=$560). Due tonight.

Teams that got the contribution awards from last year must pay this amount, minus their award amount. Additionally, a reminder that Jackie needs the cheques for the LIL tournaments and both Jackie and Jeannette from BB9 need the registration forms.

Meltdown Financial Summary

Great job to the Eager Beavers for organizing this fantastic event! The League made $952.85 off the event and the Eager Beavers made $481.

Fundraising money due next meeting (or buy-out)

The fundraising will be chocolates this year.

 

7:35-7:45                       Statistician

Submitting scores reminder – web only

Those teams who have already had rained out games and have not reported these to Meg, please go home and email her immediately. Also, please report game scores online at the Mabel League web page to the Statistician within 48 hours of the game.

7:45-7:50                       Fields

Field Permits status

Permits are here. Team Reps, please grab them tonight (or get them from Brandy in the near future- she can email you a copy, please print them out). Bring these permits to the games, so you have proof of your permit. Update: Trout Lake will be the location for all 3 fields for the LIL tournament.

7:55-7:55                       Communications

Position still vacant.

 

7:50-8:00                       New Business

Eco-Challenge (hand in Apr papers / May challenge)

Sheryl will email teams with the winners this week, and will announce the May challenge at that time.

 

Vancouver Canadians home opener event - June 20^th at 7:05pm. The Wombats have organized this event, and tickets are $10. Tickets will only be $9 if 100 or more players attend, and we will get a whole section reserved for us. There are fireworks at this event. It was suggested that players may want to wear their jerseys. Email Heather Colvin if you and/or your team mates would like to go.

 

 

 

Mabel League Team Rep Meeting

April 6, 2009

 

7:00-7:10           Chair

 

Welcome and Intros

Exec Positions Update

Sheryl asked that team reps talk to their teams about volunteering for the Communications position for the executive. No volunteers at this time.

 

 

7:10-7:20           Co-Chair

Status of volunteer commitments – items outstanding

Susie updated team reps on vacant volunteer positions. Volunteers are still needed to organize the LIL tournament, line the fields on Sunday for the LIL tournament, and line the fields on Sunday for the final playoffs. Susie clarified that we will be at Trout Lake/Clark for the LIL tournament, and thus will have a beer garden. Plan B has volunteered to do this job. Something Naked volunteered to organize the year-end event.

 

7:20-7:25           Registrar

New players update

Team Standings for 2009

Softball BC packages

Morgan gave an update on new players, and reminded team reps to let her know if they have taken in new players, so she can take them off the list. She handed out team rosters and stated they are due June 1^st.  Rules handbooks were presented to teams and new member forms for Softball BC were made available. New players do not have insurance if they have not completed and sent in these forms.

 

7:25-7:30           UIC

Present the league playing rules (by-laws)

Present the ground rules for each field

Hand out balls

Leigh absent. Balls are on order and will be made available this week.

Bylaws and ground rules will be made available to teams before games start.

 

7:30-7:35           Treasurer

Gather names of team’s choosing to “opt-out” of fundraising (chocolates)

Jackie sent around a list for teams to sign if they are choosing to opt out of fundraising. SWAT, the team organizing the fundraising, will discuss options other than chocolates. They will let teams know what the fundraising option will be via email within two weeks.

 

7:35-7:45           Statistician

Schedule update

The team schedule will be out to team reps by Wednesday of this week, and will be posted on the website by Saturday. Team reps: please email Meg with any changes or requests for the schedule before Saturday.

 

 

7:45-7:50           Fields

Field Permits status

Brandy still does not have copies of the fields permits, and is pushing her city contact to get them to her ASAP. We will not be using Britannia as a game field this year, as there is a large portable on the field. Rules of use for fields will be given out before games start (and teams are to read and abide by these rules).

LIL Tournament status

We now have Trout Lake/Clark for the LIL tournament.

 

7:55-7:55           Communications

No communications officer at this time.

 

7:50-8:00           New Business

Eco-Challenge (hand in Mar papers / Apr challenge)

3 Prize packages drawn for the Eco-Challenge. Prizes went to Debbie and Barb from BB9, and Tammy Ray from the Eager Beavers. The April challenge info and sign up sheets will be emailed out shortly.

 

Insurance for Executive

Update from Morgan regarding liabilities for the Mabel League and the executive. She has been researching a general liability policy for the league with an insurance broker. One option is for the Mabel League to become a Society. Morgan presented several insurance options for sports leagues. The cost for this would be approximately $1000 per year. This insurance would cover league events and after-game liabilities. The executive will be moving forward with this matter in the near future.

 

The Meltdown (opening event/party)

This event will occur on May 2^nd. The organizing team is still working on procuring a hall. The organizing team will email team reps about this event in the near future. The theme will be 70’s/80’s and costumes are strongly encouraged!

 

 

 

 

 

 

Mabel League Team Rep Meeting

March 9, 2009

 

 

7:00-7:15        Chair

 

Welcome and Intros/Exec Positions Update

Sheryl welcomed the new executive members, Morgan and Christie, and had team reps introduce themselves.

 

League length discussion

Review of previous discussion of league length and potential changes. We have fewer teams this year, so we have more room with scheduling.  The exec and reps have come to the conclusion that opening up 3 previously blacked out weekends (Folk Fest, Mother’s Day, and Father’s Day) will allow for more room with scheduling. Folk Fest weekend is the one newly opened weekend that teams can specially request to opt out of (if indicated on their team registration). Teams may email the statistician within one week to request this weekend off.

 

7:15-7:20        Co-Chair

 

Gather of volunteer commitments

Volunteer packages were given out at the last meeting. Susie went through the list of teams and asked team reps to indicate which volunteer positions their teams would like. Various teams spoke up and volunteered for various positions. Brandy explained (in reference to LIL duties) that the teams had voted to have the LIL tournament at the Clark Park/Trout Lake combo and we are waiting to hear back to see if we have these fields.

 

7:20-7:30        Registrar

 

Collect team deposit ($250) and registration forms

Morgan collected team registration forms and deposits.

 

Tips for completing Roster/Scorebook

Morgan handed out tips sheets and told team reps they could clip these into their scorebooks so tips would be handy at all times. Please encourage your scorekeepers to keep these tips and read them. Highlights include:

Write clearly and legibly.

Ensure all your team members have Softball BC registration numbers.

Do not use nicknames on team rosters, use full names.

 

New players update

The next new players update will only include players that have not yet found a team.

 

7:30-7:35        UIC

 

Umpire Clinic

Anyone who is interested in becoming an ump or knows someone who is, total cost will be $85. One clinic is taking place March 28^th (others occur throughout the spring around the province). Ump fees will be reimbursed by the Mabel League if the ump commits to a minimum of 5 games. Umps also get paid each time they umpire. Leigh mentioned that she is negotiating the final details regarding a Mabel League Association discount with Prostock (at Willingdon and Dawson, near the skytrain station). It was noted we have a 10% discount at MVP. Leigh can order Softball Canada rules books, approximately $12 per book (also a discounted rate). These are the larger books.

7:35-7:45        Treasurer

 

Present the 2009 Budget

Jackie presented the projected 2009 budget. There was a question about where teams who have volunteered get funds if needed for their volunteer roles; Jackie.  Discussion took place around the projected budget for the LIL tournament.

 

7:45-7:45        Statistician

 

Reporting Scores – web only, no phone line

Sheryl pointed out that we no longer have a phone line for scores, and that stats need to be reported online within 48 hours of the games.

 

7:45-7:55        Fields

 

Field Permits status

Brandy explained that we do not yet have a confirmation of our field permits. The permit for the practice field at Britannia is also pending. Brandy stated that individual players have personal injury insurance coverage through Softball BC at any field in BC. Brandy will ensure that there will be general liability at non Vancouver Parks and Rec fields (which is the only place we currently have general liability) if team reps email her to tell her other fields they are practicing at. We do not have Columbia this year. Everything we had booked last year is booked again this year. We are waiting to hear if we have Strathcona for the Heather Williams game.

 

LIL Tournament status

See co-chair update.

 

7:55-7:55        Communications

 

Review revised Team Rep and Exec Contact info (handout).

Communications exec member still needed. Please volunteer.

 

New Business

 

Eco-Challenge 2009

Not directly related to ball; a side project thrown to the teams by the executive (started last year). There will be monthly environmental challenges (for prizes)! Have your team mates use only cloth bags for March (until the next team rep meeting, April 13). There is a checklist for all team members that will be emailed to team reps to fill out, based on the honour system. There will be prizes each meeting, based on how successfully each team has completed the challenge.

 

Meeting adjourned at 8:06 pm.

 

 

 

 

Executive and Team Rep Meeting

February 9, 2009

Location: Entre Nous Femmes

 

Chair: Sheryl McKernan                         Co-Chair: Susie Bakajic

Statistician: Meg Anderson                   Registrar: VACANT

Treasurer: Jackie Dion                           Fields: Brandy Trudeau

Communications: VACANT                  Umpire-In-Chief: Leigh Hodorek

Secretary: VACANT

 

In Attendance: Vicki Bryson (Eager Beavers), Sue Baker (Storm), Jenn Thompson and Morgan Camley (Wombats), Chantal Piche (Somethin' Else), Matti Weiss (Ruckus), Natalie Foster (Eastside Story), Jeanette Nelson (Coastal Flyers), Christie Little (Davie St. Divas), Annaliese Hunt (Rockers), Jodi Hooper (Tank Grrls), Elan Nattrass (Kugars), Rebecca Whyman (Somethin' Naked), Selena McLeod (TNT), Jo Beatty (Line Drivers), CJ Emmerson (Blue Devils).

 

7:00-7:15 Chair

Welcome and Introduction of Executive

Introduction of Team Reps (round)

Introduce Agenda

Exec positions vacant

Job descriptions were reviewed with team reps taking the information back to their teams.

League length discussion

League length was brought up at the AGM and discussion was moved to this meeting.

The two most popular options are either dropping the number of games to 16 or keeping things as they are.  Very few teams wanted to extend the season into August as people are on holidays and such by then.

It was discussed that we have a few blackout periods that could be lifted, such as Folk Fest weekend, Mothers Day and Fathers Day.  It was decided that the blackout for Folk Fest weekend be lifted and teams that cannot play that weekend note it on their registration forms.

 

7:15-7:25 Co-Chair

Recipients of 2008 Contribution Awards

Congratulations to Plan B, Ruckus and Tank Grrls.

Hand out volunteer summary. Volunteers req’d by next mtg.

Review Team Rep Job Description

 

7:25-7:30 Registrar

“New Team” guidance package (can be emailed)

Team registration & increase in team fees (fees include softballs) to $810

(Registration & deposit of $250 due Mar 9 & balance of $560 due May 11)

Team Registration Forms (handout)

New players

Jackie will email out the most recent list of new players to the team reps.

 

7:30-7:40 UIC

Umpire Clinic

There are at least 3 umpires resigning this year.

If cost is holding people back from becoming an umpire, the league may be able to help out with the initial cost.

It costs about $150 to get started as an umpire.  Umps are paid approx. $36 per game.

Leigh needs to know by March 9 how many people would be interested in attending an umpire clinic.

Rules of Play (on website)

 

7:40-7:50 Treasurer

Present the financial statements for 2008

Financial statement was presented and a motion to accept it was made by CJ E., seconded by Leigh H., all approved.

“Buy out option” for teams who do not want to fundraise/sell chocolates (if choc, tentatively $337.50 due Jun 8)

 

7:50-7:50 Statistician

 

7:50-7:50 Fields

 

7:50-7:55 Communications

Review Important Dates to Team Reps

Review Team Rep and Exec Contact info (to be emailed)

 

7:55-8:00 New Business

Moody Park in New West has been suggested as an alternative for the LIL tournament.  It would be free to book.  Brandy T. will look into availability and details of Moody Park, Trout Lake and Gordon Park and bring it back to the teams.