The Mabel League 
2007 Minutes
MINUTES
Mabel League Annual General Meeting � 2007
September 10th, 2007 7:00pm
Italian Cultural Centre
3075 Slocan Street (& Grandview)
Library
2007 Executive Representatives Present:
Chair: Sheryl McKernan Co-Chair: Susie Bakajic
Treasurer: Lisa M. Registrar: Daylene Marshall
Communications: Lynda Judson Umpire-In-Chief: Lyn Hart
Fields: Melanie Cadieux Secretary: Tammy Chibanoff
Statistician: Meg Anderson
Mabel League Attendees: Jackie D., Eager Beavers, Emma B., Ruckus, Matti W., Ruckus, Kathy H., Eager Beavers, Bev R., Eager Beavers, Karen T., Eager Beavers, Leah B., Eager Beavers, Jane A., Ratz, Leigh M., Catch 22, Jeanette N., Coastal Flyers, Caroline F., Eager Beavers, Crissy C., Wombats, Pam H., Eager Beavers, Jan A., Ratz, Carole J., Ruckus, Clare P., Plan B, Ann T., Ratz, Rebecca W., Somethin� Naked, Shawn E., Ruckus
I. Welcome and Introductions
i) Sheryl welcomes attendees and Exec introduces themselves.
II. AGM rules of order
i) Read by Sheryl
III. Additions to the agenda
i) Nothing added
IV. Acceptance of the agenda
i) Caroline � Eager Beavers (motion), Anne T - Ratz (second), passed
V. Previous AGM meeting minutes
i) Emma � Ruckus (motion), Mattie - Ruckus (second), passed
VI. Financial Statements
i) Some concern over the deficit.
VII. Proposals :
i) Changing the point system Anne (motion), Rebecca (second) Vote: 21 yes , one no, three abstain
Annual General Meeting � Proposal Form
Proposal Submission Information | ||
| Submitted By (Name/Team):
| 2007 Executive
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| Constitution Section:
| Part 15
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Details | ||
| General Description of Proposal
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| In order to balance out the Contribution Points system, this proposal changes the wording of Section 15 of the 2007 Mabel League Constitution to allow for a Points Committee to be formed and distribute points in a different, more flexible way and to provide opportunities for multiple teams to be awarded a Contribution Award. In the current wording, only one team can win the contribution Award and in the proposed new format it can be spread out among multiple teams.
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| Current Wording (copy text from Constitution)
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| PART 15 - MABEL LEAGUE CONTRIBUTION AWARD 1. An award shall be given and determined by points accumulated for service activities for the Mabel League. 2. Points for each activity will be determined by the registrar and approved by the League Committee prior to teams volunteering for activities. 3. Points will not be awarded for activities where a team keeps monies (i.e.: raffles). 4. The team accumulating the most points shall be awarded the Mabel League Contribution Award and will be exempt from paying league registration fees for the next season.
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| New/Suggested Wording (highlight and/or track changes to suggested additions/omissions made to Constitution)
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| PART 15 - MABEL LEAGUE CONTRIBUTION AWARD 1. An award(s) shall be given and determined by points accumulated for service activities for the Mabel League. 2. Points for each activity will be determined by the registrar and approved by the League Committee prior to teams volunteering for activities. 3. Points 4. The team(s) accumulating the most points (or reaching pre-determined number) shall be awarded the Mabel League Contribution Award and will be provided a discount
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| Other Details (i.e. Reasons for proposal)
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| We think this will encourage more participation from teams and contribute to keeping the league a volunteer � driven organization with reasonably low league fees.
The 2008 Executive Members would be suggested to meet in November of this year to have a Points Committee meeting (these are suggestions/guidelines only): o Review current point system and potentially make points adjustments based on task work effort and potential for financial gain o Review option of incorporating new financial kick-back option of teams able to keep 25% of PROFIT (not revenue) from revenue generating events such as Meltdown, Beer Gardens, etc. Other teams are open to 50/50 and raffle, if no team picks then the hosting team can take over. o Decide on Award breakdown (instead of 1 top prize, consider 3 financial prizes to be put toward league fees the next year. Suggested financial prizes of $400, $250, and $150. This amount will be revisited every year to revalue the distribution of funds based on what the League can afford. These are funds off next years FEES only) o Review option of capping teams at 100 points. I.e. once a team reaches this point, they cannot gain any more points. Provides other opportunities for other teams to step-up and also reach 100. For all teams that reach 100 points, 3 teams� names are drawn out of a hat to be awarded a cash discount on league fees for the next year. ($400, $250 $150) (or equal values of $300) o Consider setting a minimum points requirement (predetermined amount based on attendance to Team Rep meetings and at least 1 or 2 other volunteer tasks) and a potential levy for teams not meeting requirement
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ii) Changing the wording of the constitution to trophies may be awarded. Additional or alternative awards can be presented. Anne (motion), Rebecca (second). Vote: 27 yes, zero no, zero abstain
Added to item b) at end of sentence : within reason of said budget for event.
Annual General Meeting � Proposal Form
Proposal Submission Information | ||
| Submitted By (Name/Team):
| Executive 2007
| |
| Constitution Section:
| Part 14: Awards
| |
Proposal Details | ||
| General Description of Proposal
| ||
| Part 14 of the Constitution specifies that trophies will be awarded for playoffs. This is restricting and over the past few years, teams have expressed more interest in cash prizes, gifts, and/or gift certificates.
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| Current Wording (copy text from Constitution)
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PART 14 � AWARDS The following trophies will be awarded: a) Playoff standings � 1st & 2nd Place Trophy in each Division. b) Additional awards can be presented at the discretion of the current Executive.
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| New/Suggested Wording (highlight and/or track changes to suggested additions/omissions made to Constitution)
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PART 14 � AWARDS The following trophies a) Playoff standings � 1st & 2nd Place Trophy in each Division. b) Additional or Alternate awards can be presented at the discretion of the current Executive, such as, but not limited to, cash, gift certificates and gifts.
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| Other Details (i.e. Reasons for proposal)
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| To provide more flexibility and discretion for the Executive and committee members to award prizes in upcoming years.
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VIII. Nomination of the executive
i) Pam Hayer � Treasurer � eager beavers
ii) Meg Anderson � Fields
iii) Jane Anderson � Statistician
iv) Jackie Dion � Registrar
v) Tammy Chibanoff � Secretary
vi) Suzie Bakajic � Co-Chair
vii) Sheryl McKernan � Chair
viii) Shawn Ewing - UIC
ix) Emma Backlin � Ruckus - Communications
IX. Close
MEETING MINUTES
July 23, 2007
Attendees:
� 2007 Executive Members: Sheryl M. (Chair), Lisa M. (Treasurer), Tammy R. (Secretary), Daylene M. (registrar), Lyn H. (UIC), Meg A. (Statistician), Lynda J. (Communications), Suzie B. (Co-Chair)
� 2007 Team Representatives: Yvonne H. (Eastside), CJ E. (Blue Devils), Rebecca W. (Somethin� Naked), Cristina C. (Wombats), Sarah S. (Rockers), Clare P. (Plan B), Pam Hayer (Eager Beavers), Jo B. (Linedrivers), Jane A. (The Ratz), Sue B. (Storm), Jennifer S. and Christal E. (Somethin� Else), Kristine B. (Naughty Monkeys), Laura C. (Tank Grrls), Celine P. (Coastal Flyers), Shelly D. (Jets), Shawn E. (Ruckus), Vic T. (Catch 22),
� Regrets: Melanie C. (Fields)
Meeting Start Time: 7:00 p.m.
I) Introduction of Business by the Chair
i) Introductions
ii) Finals Feedback � it was well scheduled and wet!
iii) AGM � Sept 10th at trout lake � the details will be emailed out.
a. proposals must be in writing (bring 20 copies)
b. new Executive members for 2008
II) Co-Chair
i) Volunteers for WESA/ Heather Williams Memorial Game � Sarah from the Rockers doing WESA � sign up list Suzie B and Daylene to coach. The WESA will provide a slow pitch up. Heather Williams Memorial Game � Lyn Hart taking names � will send out an email to teams again. Lyn Hart will provide an ump. Sheryl and Suzie to coach the game.
ii) Points Update: the top 3 teams are Kugars, Plan B, Ruckus
III) Registrar
i) No business.
IV) UIC
i) Brendan the ump got recognition for great umping.
ii) Illegal pitching was discussed and an illegal pitch is clearly outlined in the Softball BC rulebook. There is to be no bending of the elbow
V) Treasurer
i) Cheques for winners from LIL are ready to be picked up. Contact Lisa.
ii) Has the bases from the tournament and is drying them out. Will return to storage shed.
iii) See Lisa to hand in any unpaid receipts.
VI) Statistician
i) Finals Standings will be posted by Friday
ii) Winners of the advanced division was Line Drivers, second place goes to Storm. Winners of the Intermediate division was Somethin� Else, second place went to The Ratz. Winners of the Recreational division was the Kugars, second place went to the Coastal Flyers.
VII) Fields
i) Want to try and get Gordon Park back for the last week of July finals.
VIII) Communications
i) Update website posting info about AGM
IX) New Business
i) Year Ender Update (Eager Beavers)
Upcoming:
August 4 WESA/MABEL Challenge
August 5 Pride Parade
August 6 BC Day
August 11 Mabel League Year End BBQ and Heather Williams
Memorial Game
September 10 2007 AGM
Meeting Finish Time: 8:25 p.m.
MEETING MINUTES
July 10, 2007
Attendees:
� 2007 Executive Members: Sheryl M. (Chair), Lisa M. (Treasurer), Tammy R. (Secretary), Daylene M. (registrar), Lyn H. (UIC), Meg A. (Statistician), Melanie C. (Fields), Lynda J. (Communications)
� 2007 Team Representatives: Yvonne H. (Eastside), CJ E. (Blue Devils), Rebecca W. (Somethin� Naked), Cristina C. (Wombats), Lindsay B. (Rockers), Clare P. (Plan B), Pam Hayer (Eager Beavers), Jo B. (Linedrivers), Jane A. (The Ratz), Sue B. (Storm), Jennifer S. and Christal E. (Somethin� Else), Kristine B. (Naughty Monkeys), Laura C. (Tank Grrls), Doris Z. (Coastal Flyers)
� Regrets: Suzie B. (Co-Chair)
Meeting Start Time: 7:00 p.m.
I) Introduction of Business by the Chair
i) Introductions
ii) LiL profit and use of funds
a) The League will give cash prizes to first and second place teams in each division in an amount of $150 for second and $250 for first place finishes in gift certificates to pro-stock. A decision was made to have this prize in cash at this meeting in a vote amongst all team reps.
II) Co-Chair
i) Stilll need volunteers for pride float
ii) Volunteers are needed for the Wesa challenge and the All � Star game.
� Lyn Hart is going to send out an email for volunteers for the Wesa and All star game to all team reps to distribute to the players on their team. Email Lyn back with choice or the Naughty Monkees team Rep.
III) Registrar
i) Lists handed out to all team reps of all players the registrar has as being on that team. Team reps were asked to go over the list to make sure all players that are supposed to be on there, are on the list that was distributed.
ii) Scorebooks due today hand in to Daylene at the end of the meeting.
iii) If your game was forfeited and you submit a line-up those players on said line-up will have that game count towards the five needed to play in finals.
IV) UIC
� The league is going to use profit from the Lil Tournament to purchase 4 sets of bases for finals and tournaments. Pro-stock has given the league a price of $125 for the bases plus base bags. The cost of a mallet, tape measure and pegs is extra. So total cost will be below $200.00.
V) Treasurer
� Collect any outstanding chocolate money. No teams present to do so to. Treasurer to send email to teams owing money. If teams do not pay before finals they will not be allowed entrance to play.
VI) Statistician
i) Whether finals will be double knock-out or a round robin has yet to be worked out but it will most likely be round robin style.
VII) Fields
� Nothing to report.
VIII) Communications
i) Updates for links to Softball BC will be done soon.
ii) Also updates for information on how to deal with forfeits are on main page of Mabel League website as well as the UIC contact number. Please give 24 hours notice if there is a forfeit so that an umpire can be cancelled saving the league money.
Meeting Finish Time: 8:00 p.m.
Mabel League Team Rep Meeting
June 11, 2007
Attendees:
� 2007 Executive Members: Sheryl M. (Chair), Susie B. (Co-Chair), Lisa M. (Treasurer), Tammy R. (Secretary), Daylene M. (registrar), Lyn H. (UIC), Meg A. (Statistician), Melanie C. (Fields), Lynda J. (Communications)
� 2007 Team Representatives: Yvonne H. (Eastside), CJ E. (Blue Devils), Rebecca W. (Somethin� Naked), Cristina C. (Wombats), Sarah S. (Rockers), Clare P. (Plan B), Shawn E. (Ruckus), Leah B. (Eager Beavers), Vic T. (Catch 22), Jo B. (Linedrivers), Jane A. (The Ratz), Tracey T. (Storm), Jennifer S. (Somethin� Else), Kristine B. (Naughty Monkeys), Elaine J. (Tank Grrls)
Meeting Start Time: 7:00 p.m.
I) Introduction of Business by the Chair
i) Introductions
ii) Introduction of Agenda
II) Co-Chair
i) Point Status � Plan B is in first place for points
ii) Stilll need volunteers for pride float
III) Registrar
i) Some teams need to sign a ghost roster so would the following teams wombats, the jets, catch 22 , something naked, kugars, ruckus, and storm.
ii) Scorebooks due by next team rep meeting July 9th.
IV) UIC
i)